Board Positions

Elected Board Position Descriptions:

VP Administration

• Oversight of administration functions for the association
• Develop and implement administrative policies, procedures to enhance efficiency
• Work closely with Treasurer, President and Registrar to ensure effective operational and financial management
• Oversee the use of technology and systems to support administration and programing (RAMP, Website)

Vice President - Coaching

Recruitment of Coaches

• both house and rep working with VP Rep, VP House and VP Rookie
• establish level of technical help needed for individual coaches, pass info onto Technical Director 
• Handle all parent complaints, establish avenues of communication between all parties and come to a resolution

Coaching Clinics

• Book venues, communicate with Baseball AB, VP House, VP Rookie, track and communicate with coaches on NCCP requirements, ensure all coaches have proper certifications

Coaches Meeting

• Run meeting, coordinate with VP of House, VP Rookie and Equipment and Uniform Coordinators to ensure all equipment and supplies are at the meeting

Coach Surveys

• Distribute and collect all coaching surveys at conclusion of season
• Communicate results to coaches and board

Attend Monthly Board Meetings 

Vice President - House (11U - 18U)

Pre-Season

• Attend House League Meetings, YEGA and XXXX; Work closely with other association reps prior to season, scheduling of regular season games, tournaments, and playoffs.  
• Attend SJP coaches meeting, help facilitate Coaches Draft
• Chair House League meeting(s) with Category Directors, VP of Coaching; ensure coaches are in place
• Arrange all communications pertaining to House League operations

During Season

• Communicate with Category Directors, Uniform/ Equipment Managers, Umpire Coordinator, and Facility Allocator to ensure successful operation of House League season
• Answer parent/ player/ coach inquiries, settle disputes

Post Season

• Report to the board all issues and challenges, bring forward recommendations

Ongoing

• Be financially responsible (maintain budget) for complete House League operation
• Attend and participate in board meetings, approx. 1 per month

Vice President - Rookie (5U - 9U)

Pre-Season

• Form teams, create schedule and arrange coaches, coordinating with VP Coaching, Facility Allocator, Equipment and Uniform Coordinator
• Attend SJP coaches meeting, 
• Arrange all communications pertaining to Rookie League operations

During Season

• Communicate with Category Directors, Uniform/ Equipment Managers, and Facility Allocator to ensure successful operation of Rookie League season
• Answer parent/ player/ coach inquiries, settle disputes
• Organise and manage the Rookie Days weekend, with tournament and Rally Cap Skills sessions

Post Season

• Report to the board all issues and challenges, bring forward recommendations

Ongoing

• Be financially responsible (maintain budget) for complete Rookie League operation
• Attend and participate in board meetings, approx. 1 per month

Vice President - Rep and SEEBA

Evaluations

• Prior to tryouts ensure all coaches are contacted and have an understanding of process
• Book facilities
• Coordinate; labels, registration forms, volunteers, equipment,
• Ensure evaluation app is updated and ready to use
• Conduct parent meeting to explain process

Team Selection Meeting

• Book facilities, coordinate coach attendance
• Produce reports supplied by technical director
• Ensure all coaches have signed and understand the Rep Coach Code of Conduct and Responsibilities
• Distribute and collect (during season) Parent Code of Conduct

Pre/ Start of Season

• Coordinate uniform fitting, book facility, coordinate with Uniform Coordinator
• Confirm all teams have set up bank accounts and have a OFM in place
• Coordinate with VP of Coaching to ensure all coaches have proper certification
• Enter teams in tournaments

During Season

• Coordinate booking of all rep hosting materials
• Advertise to membership the ‘A’ Provincial teams and coordinate tryouts
• Follow up with any and all issues with rep teams/ coaches - coordinate with appropriate board members to resolve
• Attain raffle license(s) on team request

Conclusion of Season

• Conduct an exit meeting with coaches to discuss positives, negatives, and issues
• Produce a report to be presented to the board which includes; results, team issues, challenges, positives, and proposed changes moving forward

Ongoing

• Be financially responsible (maintain budget) for complete Rookie League operation
• Attend and participate in board meetings, approx. 1 per month
• Represent SJPMBA on the SEEBA Board, attend monthly meetings

Secretary

• In charge of sending out all correspondence of the association, to the members and executives via electronic mail
• Keeps a record of minutes for all Board meetings and special meetings
• Attend Monthly Board Meetings
• Arrange rental space for Board Meetings, Coaches meetings and other meetings to support programs
• Give notice of all meetings of the Board and the Members

Board Appointed Positions 

House League Category Directors (11U, 13U, 15U and 18U)

Pre-Season

• Support Coach’s Draft, make schedules, assist with equipment and uniform distribution (Coaches Meeting), ensure information is distributed to parents via website and email.

During Season

• Answer parent/ player/ coach inquiries, communicate issues with board members, settle disputes
• Distribute info and attend any SJP events (Tournaments and Playoffs)

Post Season

• Assist in collection of equipment and uniforms
• Report to the board all issues and challenges, bring forward recommendations

Ongoing

• Attend and participate in board meetings, approx. 1 per month
• Represent the executive board 

Rookie League Category Directors (5U, 7U and 9U)

Pre-Season

• Support the formation of teams and schedules, assist with equipment and uniform distribution (Coaches Meeting), ensure information is distributed to parents via website and email.

During Season

• Answer parent/ player/ coach inquiries, communicate issues with board members, settle disputes
• Distribute info and attend any SJP events (Rookie Days, Tournaments, etc)

Post Season

• Assist in collection of equipment and uniforms
• Report to the board all issues and challenges, bring forward recommendations

Ongoing

• Attend and participate in board meetings, approx. 1 per month
• Represent the executive board 

Females in Baseball Director

• Working with VP Rookie, VP House and VP Coach, provide support to Female coaches and players
• Organize Female Camp
• Explore Baseball Alberta and Baseball Canada programs for Female players and coaches
• Explore Female leagues and tournament opportunities

Equipment Coordinator

• Organizes and inventories all equipment owned by SJP, including baseballs (reg and soft) tees, bases, bats, scorebooks, first aid kits and equipment bags.
• Purchases and replaces equipment within budget when needed. 
• Ensure the teams have the proper level of equipment throughout the season
• Prepare equipment bags for all teams prior to the season
• Prepare equipment for Winter camp and Fall ball
• Coordinate with coaches of all levels for pick up and drop off of equipment

Jersey/Apparel Manager 

• Orders all apparel for SJP to have prior to the start of the season
  Orders hats for Rally cap players from Baseball Alberta when needed
• Presents annual budget to SJP Board for approval for each season
• Coordinates with teams for pick up and drop off of Jerseys for regular season and Fall ball
• Set up AA apparel sizing and ordering of team apparel
• Sets up and coordinates apparel display during registration and photo day
• Responsible for tracking apparel sales and providing information and monies to SJP Treasurer.

Marketing Coordinator

• Develop and execute marketing for registrations to all programs
• Develop branding for all marketing and advertising materials
• Develop relationships in the community to promote programs and camps
• Working with the Social Media Coordinator to ensure a strong social media presence and brand

 Photo Coordinator 

• Book photographer for team pictures - to be taken in early May
• Books locations for photos (indoors or outdoors) depending on photographer and board requirements
• Attend photo days to ensure everything runs smoothly
• Create a schedule and coordinate information with all teams
• Receives and hands out photos from photographer to teams

Volunteer Coordinator

• Organizes volunteers throughout the season for SJP events using SignUpGenius (i.e. Diamond clean-up, Rally Cap Days, Year-End celebrations, etc.)
• Attends events to coordinate volunteers
• Tracks all the volunteers throughout the season and provides the list to Treasurer at end of the season
• Provide assistance to teams for tracking and providing volunteer opportunities
• Assist teams with coordinating tournament/hosting volunteers
• Coordinate volunteers for Casino (Every two years)

Social Media Coordinator

• Promotes SJP through Social media - Facebook, Twitter and Instagram on a close to daily basis (develop and maintain all relevant platforms)
• Work with team photo volunteers to collect weekly event photos and details
• Build social media network and engage membership
• Establish a content management system (for developing, sharing and publishing digital content).
• Works with Webmaster and all teams to compile photos of SJP events
• Selects and develops content in line with SJP goals and objectives
• Works closely with Marketing Coordinator to ensure consistent messaging and branding